Finance that closes the loop
Invoice customers, record supplier bills, take payments, and know exactly who owes what — on the same records your point of sale, orders, and inventory already write to. From sale to settled payment, with no re-keying and no export-import.
Multi-currency invoicing, one set of books
Raise customer invoices and record supplier bills in the currency of the deal while your books stay in one functional currency. Dated exchange rates convert foreign amounts into your books currency, and a built-in converter answers “what is this worth in our currency?” for any amount on any date.
- Customer invoices and supplier bills side by side
- One functional (books) currency with dated exchange rates
- A built-in converter using the latest rate on or before a date
Payments recorded where the invoice lives
Record a payment straight from the invoice or from the receivables and payables views: pick the bank or cash account, the date, and the amount, and the open balance updates. Every receipt and disbursement lands in one payments hub, and a mis-entered payment can be voided.
- Record payment on customer invoices and supplier bills
- Receipts and disbursements in one payments hub
- Currency guards stop a payment landing in a wrong-currency account
Bank and cash accounts, not a black box
Set up the bank and cash accounts your money actually moves through. Each one maps to its own ledger account — so it shows as its own balance-sheet line — carries its own currency, and one is the default so day-to-day entry stays fast.
- Each account is its own balance-sheet line
- Per-account currency for foreign-currency banking
- A default account keeps everyday entry fast
AR/AP aging: who owes what, and for how long
Receivables and payables age into buckets, so overdue money is visible at a glance. Expand any customer or supplier to their open invoices and balances, and record the payment right there — collections and entry in the same view. Supplier credit notes are part of the same picture, so payables reflect what you actually owe.
- Aging buckets for receivables and payables
- Per-customer and per-supplier open invoices and balances
- Supplier credit notes reduce what you owe, on the record
Sales tax that follows your rules
Define tax codes with a rate and where each applies — sales, purchases, or both — and optionally map a code to its own ledger account. Invoices calculate net, tax, and gross per line and in the totals, so your tax position is always current.
- Tax codes with a rate and applicability: sales, purchases, or both
- Optional ledger account per tax code for clean reporting
- Net, tax, and gross on every line and every total
One set of records with the rest of the business
Finance here isn't an island you export into. The customer you invoice is the same record your CRM and point of sale know; the stock you sell is the same inventory the warehouse counts; and it all sits on a real chart of accounts and ledger. Accounting-first tools bolt operations on — see how that plays out in our QuickBooks comparison.
- POS, storefront orders, and inventory share the same records
- A chart of accounts and ledger under everything
- No re-keying between an operations tool and an accounting tool
Common questions
Can I invoice in multiple currencies?
Yes. Invoices and payments carry their own currency while your books stay in one functional currency, converted with dated exchange rates. Guards keep a payment's currency consistent with the bank account and the invoice it settles.
Is this an alternative to QuickBooks?
Alef is an operations-first platform with finance built in: invoicing, payments, and AR/AP run on the same records as inventory, POS, and orders. Many businesses run both — QuickBooks for accounting and tax prep, Alef to run the operation. See the side-by-side comparison.
How do payments get recorded?
On the invoice itself, or from the receivables and payables views: choose the bank or cash account, the date, and the amount, and the invoice's open balance updates. Every receipt and disbursement is listed in the payments hub, and a mis-entered payment can be voided.
Does it track who owes me money?
Yes. Receivables aging shows what customers owe and how long it has been outstanding, down to each customer's open invoices — and payables aging does the same for what you owe suppliers.
How much does it cost?
Running the platform is a per-app subscription; setting it up to how you run is a separate, scoped one-time fee — or take it as it's built. Every account starts with a 30-day free trial. See the pricing page for details.
Close the loop on your money
See invoicing, payments, and aging live in the sandbox, or book a 15-minute call and we'll map your invoice-to-cash flow to a setup that fits.