The machine knows what it owes you
Maintenance goes wrong in the gap between the machine and the paperwork. The service was due at 10,000 km, nobody wrote the reading down, and the first anyone hears of it is a breakdown. An asset register only helps if the usage, the work done and the warranty all sit on the same record as the machine itself.
A register of the actual things, not a spreadsheet of names
Every machine, vehicle and tool is a record with the identifiers people actually search by, and it tells you who has it right now rather than who had it last time anyone updated the sheet.
- Asset tag, serial number, VIN and registration number, with make, model and category
- Owned, leased, or the customer's own machine — the customer's is a first-class case, linked to their CRM record
- Held by an employee, a van, a warehouse, a customer or a site, with the date it moved there
Services that come due on usage, not just on the calendar
A meter reading is a record with a history, so a service can be scheduled against how hard the machine has worked. Readings taken during a job are captured on the job rather than typed up afterwards.
- Meters in engine hours, kilometres or miles, each reading kept with its date
- Repeat every so many days, every so many meter units, or both — whichever comes first
- The next one counts from when the work was actually done, not from when it was due
What it owes, and everything it has done
The register answers the two questions a maintenance manager is actually asked: what is overdue across everything, and what has this particular machine been through.
- One list of what is due or overdue across the whole register, flagged on the row
- Warranty cover with provider, reference, what it covers and whether it is in force today
- A history built from the jobs it went out on, the services completed and the readings taken — nothing typed twice
What Equipment & fleet maintenance runs on
Hold this on its own, or add the modules beside it when you want them — they share one login and one set of records. See the module library and pricing.
- Assets
- Field Service
- Inventory
- Purchasing
- Finance
Questions buyers ask
Do I need the dispatch board to keep a register?
No, and that is deliberate — a plant hire firm should not have to buy a field-service system to track machines. Assets is its own module and works on its own. If you do hold Field Service as well, the two meet: a meter reading can be taken against the job the machine went out on, and the asset's history shows those jobs.
Can I schedule a service by hours instead of by date?
Yes. Set a meter type of engine hours, kilometres or miles, then give the service an interval in days, in meter units, or both. With both, it falls due on whichever arrives first.
What happens when a meter reads lower than last time?
It asks rather than refuses. A replaced or rolled-over meter is a real thing, so you can mark the reading as a correction, which lets it go backwards and records why — instead of leaving someone to fight the form or abandon the reading.
Does this do depreciation?
No. You can record what an asset was acquired for and when, but there is no depreciation schedule or disposal reporting in the product today, and we would rather say so than let you find out after buying it.
See it running
Create an account, or tell us how you work today and we'll show you what Equipment & fleet maintenance looks like on your data.